The project coordinator provides tactical assistance to project managers and is responsible for overall project administrative tasks including: contract administration, documentation and filing, punch list and warranty follow-ups.
Qualifications
- 3 to 5 years of experience coordination and administrating construction bids, accounting, and procurement of construction material.
- College degree with administrative experience in construction development.
- A general knowledge of construction and blue print drawings is preferred.
- Ability to multitask, prioritize, execute, and complete tasks in a timely manner.
- Excellent analytical, organizational, and problem solving skills.
- Ability to communicate professionally: orally and in writing. Ability to present information clearly and concisely.
- Strong relationship building skills.
- Demonstrated ability to provide excellent internal and external customer service.v
- Must be self-motivated, resourceful, and comfortable working independently.
- Experience using MS Office with strong knowledge of Word, Excel, and PowerPoint.
Essential Responsibilities
- Assists with the day-day process of coordinating the design and construction of client projects. Tracks and manages all documentation.
- Assists in coordination and preparation of project bid packages, Instructions to Bidders, Notices to Proceed, and project close-out documents.
- Coordinates and monitors procurement of client furnished construction items.
- Creates and maintains current and organized client project files.
- Maintains current client project cost data though the use of a cost tracking software application.
- Ensures timely processing of client vendor invoices including data input, project manager approval, invoice discrepancy resolution, and distribution to clients for payment.
- Works with project manager regarding project close out, change orders, etc.
- Escalates recognized site-related issues to project manger for guidance and resolution.
- Assists in the administrative tasks such as calendar management and distribution, travel arrangements, expense reports, and drawing organization.
- Communicates with multiple clients and vendors.
- Performs general office administrative task.